# One-Page Scope Brief

Fill this once. Send the same document to every vendor. Compare quotes that answer
the same question instead of three quotes for three different projects.

By Tawfik Elsayed — https://tawfikelsayed.tech · WhatsApp +966 54 162 8525

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## 1. The business, in three lines

- What the company does:
- Who uses the system daily (roles and headcount):
- Where they use it (office, counter, warehouse, on the road):

## 2. The problem being solved

- What happens today, manually or in the current system:
- What it costs you (time per day, errors per week, money, or lost sales):
- What must be true for this project to have been worth it:

## 3. Must-have modules — phase one only

List only what phase one cannot launch without. Everything else goes in section 4.

| # | Module | Who uses it | Why it cannot wait |
|---|--------|-------------|--------------------|
| 1 | | | |
| 2 | | | |
| 3 | | | |
| 4 | | | |
| 5 | | | |

## 4. Explicitly later (phase two or beyond)

- 
- 
- 

## 5. Explicitly out of scope

Name what you are NOT asking for, so nobody prices it and nobody assumes it.

- 
- 

## 6. Integrations

| System | What must flow | Direction | Do you have API docs / credentials? |
|--------|----------------|-----------|-------------------------------------|
| | | | |
| | | | |

## 7. Data you already have

- Where it lives now (spreadsheets, old system, paper):
- Approximate volume (customers, products, transactions):
- Who can answer questions about its quality:

## 8. Non-negotiables

- Languages / RTL support:
- Offline behaviour required? Where:
- Branches / warehouses / currencies at launch:
- Compliance, tax, or e-invoicing requirements:
- Devices the team actually uses:

## 9. Reporting

The person who will read these reports should write this section.

| Report | Who reads it | How often | Decision it drives |
|--------|--------------|-----------|--------------------|
| | | | |
| | | | |

## 10. Constraints

- Target date for phase one in production, and what drives that date:
- Budget range you are working within:
- Internal decision-maker and their availability:
- Existing developers or IT staff, and their role in this project:

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**Before you send it:** if you cannot complete sections 3, 5, and 9, the project is not
ready to be quoted — and any fixed price you receive is a placeholder that will move.

Need help completing it? https://tawfikelsayed.tech/contact-us